When having a large event, organizing the seating of guests for any sit-down dinner can be quite stressful, and a little overwhelming. In the case of a wedding, the organization and separation of family members may be important! You don’t want to forget people, and you want to make everybody feel special.
Over the years I have learned some helpful hints for any bride when organizing the seating of your guests.
1. first question – How many guests? If you are having over 100 guests the best solution is the alphabetical table board. List the guest’s names in alphabetical order – Last Name, First name….Table number.
This solution makes it super easy for your guests to find their name, and mover across to find the table number. This is waaaaay better than listing your guests names under table numbers!! ( If I am listed at table 20 that means I have to go through 20 lists to find my name! This will cause long lines at the seating poster as it will take guests way longer to find their names.
2. Keeping in mind the amount of guests, if you are having over 100 people and are listing alphabetical do not use fancy table names (like mountains or cities), as that will make your alphabetical list more confusing!!
3. Escort cards are also a great way of helping guests to their seats. An escort card is a personal place card for each guest, which will also have their table number listed. These cards are alphabetized on a table close to the reception room, so guests are able to find their name fast and take their escort card with them to the table. I have seen brides have fun with escort cards, you could but the card on a glass of champagne for each guest! Who wouldn’t love that!
4. If your guest list is smaller, you can have a little more fun with signage, and table organization. You can play with table names (maybe you have a theme like mountain names) I still recommend that the name list under each table is alphabetized, it just makes it easier to find your name.
5. The head table and vendor table are usually not listed on the table seating board. All wedding party should know they are sitting at the head table. Perhaps you have personal place cards for the head table so that they know where to sit. Easy Peasy! Vendors usually sit at a designated vendor table.
6. Place cards are not necessarily needed at the tables. If you have all the guests organized at specific tables they could sit at any seat at the table. Most guests will not have any issues choosing a seat at the table, and this is more budget friendly than having another set of place cards at the tables.
7. If the venue needs to know meal options of each guest you can illustrate meal options on the guests place cards at the table, or have personal menus printed with their name and meal choice. Menu’s are not necessary for children.